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VPNA meeting minutes – Jan 10, 2017

2017 January 16
by Melissa

Board members

Melissa Bowman, Chair | Anka Brozic, Secretary | Anna Maste, Newsletter Editor | Charlotte Keeler, Program Coordinator| Cathy Lumb, Communications Coordinator | Patrick Gilbride, DNA Liaison | Erin Toner, Member-at-large | Theresa Hanley, Member-at-large | Rebekah Haynes, Member-at-large | Robert Souliere, Member-at-large |

Time Item Owner
7:00 Welcome Melissa
7:15 Councilor updates: Deferred – 2 houses on Queen Frank
7:30 DCC updates: snow angel program- nominates someone in your neighborhood who clears snow for others. They get a thank you letter from mayor angel. They get $100.00 if they are selected in the draw.

Volunteer awards nominations coming up (5,10,15 years). Lunch and award provided.

Save the dates: Neighbour day June 10 2017 at DCC. Family day Feb 20 sledding party slated for Victoria Park.

7:45 Finance

Financial update provided.

7:50 Newsletters: Spring delivery: info for newsletter due – Feb 1st; insert Neighbours day is June 10, 2017; Heritage grant info

Anna informed that the newsletter goes out 3-4x/yr lined up with leisure guide. 1 page double sided. Delivered with the community guide so that it is delivered by the those volunteers. Next one will be delivered mid Feb. So, it needs to be sent to Agnes for printing early Feb. Included are updates re: food forest, AGM re-cap, board members’ introduction, save the date events etc. We are also looking at sharing the load of doing the delivery to street reps.

7:55 Programming: The VPNA runs programs. More recently the home school program wants to provide Kung Fu training. Some members expressed concerns regarding liability. The VPNA is currently not an incorporated entity. This leaves members of the board personally liable if there was a mishap in the programs that we run and someone decides to take legal action.

Pros and cons of Incorporation will be discussed at our February meeting and a decision regarding how we plan to move forward will be made. More info below.

8:05 DNA

Melissa is the coordinator. Meetings every 1-2 months to discuss programming. Programs run that are revenue generating and it is shared across all the neighborhood associations. Patrick is our new DNA liaison and will attend meetings as his schedule permits.

8:10 VPWG

VP working group – meets 4x/yr with city staff. Melissa attends. Discuss how much programming is happening in the park and how it impacts neighbours. Looks at what maintenance needs to be done in the park. Meeting in December they discussed the bike race that happens in the region annually. There was a proposal to run in in Victoria park. One day in Victoria Park and one day in Cambridge. This is happening July 28 2017.

Also discussed that there may be some money available for capital improvements such as the comfort station, suitcase damaged near the clock tower that needs to be repaired. We would like some signage, directional or interpretive. Could there be a crosswalk be put in near the boathouse? Label bridges? Splash pad resurfacing. Events board. Looking for ideas for how this money could be spent.

8:15 Festival of Neighbourhoods

No updates

8:20 Food Forest

Located near where Jubilee turns into Park street. 4 fruit trees with indigenous plants that are edible. This is a communal space.

This year for growing season kick off Charlotte suggested a plant swap. Little Library event.

Earth day April 22, 10-12– clean up – hand out flyers for the Food Forest growing season kick off.

8:30 Miscellaneous: meeting space for VPNA meetings – Patrick suggested REEP house at Queen and Mill street but it was decided we would stay at the DCC

Home school – 2 programs gym drop in and homeschool co-op. Drop in programs – mostly gym time. The other program is a learning cooperative – you must register. Parents take turns presenting classes. To register, people need to connect with Charlotte. One of the moms has a black belt in Kung Fu and offered to provide classes for the kids. There was a question about liability and the question of whether we should be incorporated came up. We will investigate the pros and cons and discuss this at the February meeting.

Little library– to be stained and decorated. Must follow heritage rules. It needs to be put in the ground. We will tie the decoration in with the 150th Canada Day.

DTK 2020 – Theresa to attend.

Snow Angel Program – anyone who helps out their neighbor to shovel their snow. Their name will be put in a draw and they could win $100.  VPNA – could we create a campaign to help people with sidewalk snow removal. Melissa collected many ideas.

Events calendar was passed around for people to sign up for events that they would like to help with. Next one is – Feb 20 family day 1-3 pm

Advertising – newsletter, Facebook and twitter

8:55 Information for future meetings: mail chimp not being maintained. Cathy our communications director will investigate opportunities to improve communication of events and report back at our Feb meeting. Melissa
9:00 Adjournment Melissa


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